Public Meetings and Records (Support)

Public Meetings and Records (Support)

CS/HB 439 (Donalds) and CS/SB 560 (Steube) expand the public meeting requirements exemption that allows city officials to meet privately with their attorney to discuss pending litigation. The exemption is expanded to include “imminent” litigation. Litigation is considered imminent when the city has received notice of a claim or a party has threatened litigation before a court or administrative agency. The bills require a transcript of the meeting to be kept and released to the public within a reasonable time after the matter is resolved or the statute of limitations has expired. CS/SB 560 was amended to allow the designee of the chief administrative or executive officer of the city and the city’s technical experts to attend the meeting with the attorney to discuss imminent litigation. Additionally, as a prerequisite to private discussions about imminent litigation, the name of the potential claimant must be identified at a public meeting, unless the person’s name is confidential or exempt from disclosure. (Cook)